How To Effortlessly Choose a Good Email Name

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good email name for personal and professional usage

If you have a name, I’m sure you have an email address too. If you don’t have one yet, you’ll need one sooner. Whether personal or professional email, it depends on the nature of your work. Either way, you need a good email name to exchange messages between people.

E-mail is the oldest form of electronic communication that is still thriving. I don’t know whether you should judge the book by its cover or not, but you will be judged by the email name you choose. It makes sense to pick a good email name for yourself or your business.

A clever email name could help:

  • a student land a job.
  • a businessman conducts business professionally.
  • an entrepreneur generates leads.

Whereas, a bad one could ruin your chances.

In this article, I’ll help you choose a name for your personal and professional Email address. Read till the end to check out the list of professional email id examples and the ideas that work in 2020.

How To Choose a Personal Email Address

You sign up with the free email service providers like Gmail, Yahoo Mail, or Outlook. There you’ve your first personal Email address. But with 3.9 billion active email users and counting, a very high probability that your first choice of email username – is already taken.

Rules for Choosing a Personal Email

  • Avoid Numbers – It’s the first alternative any email service provider will suggest when you couldn’t secure the desired name. Try to come up with something clever other than just random numbers.
  • It should be easy to remember and pronounce – You never know when you’ll have to convey your email address by reading it aloud, make sure it’s easy to remember, easy to pronounce and doesn’t require a lot of explanation.
  • Avoid embarrassing prefixes – Save sweet, awesome, daddy, cool, and sexy for your gaming handles. A job resume with such an email address is sure to hit the trash first thing.
  • Try to avoid special characters wherever necessary – Some email service providers let you use special characters to get the desired name. Make use of underscore (_), period (.), dashes (-) wherever necessary but limit its usage to the minimum. 
  • It should be evergreen – Your personal email should be generic enough to last you a lifetime. In 5 or 10 years, your status or job may change, the email name you created 15 years ago should be generic enough to use for another 30 years or more.

If it seems too daunting a task to find the best personal email address, let personal email generators do the heavy lifting for you. You feed in your information, it’ll generate an email address example list for you to choose from.

Some popular email name generators:

That’s all about the personal email address. Moving onto the next part, how to choose the best professional email name.

How To Choose a Professional Email Address

Think personal email is good for business? Your customers don’t. If you want your customers to trust you, get a professional email address for your business.

According to GoDaddy, 75% of customers stated that a professional email address builds trust. Use instead of to inspire confidence and trust in your client.

Whether to open the email or not, 42% of people base their decision on, who it is from.

It is clear how important having a professional email name for a business is. If you want your emails to be opened and read, securing a professional email address is your first firm step.

Rules for Selecting a Good Email Name

  • Use a domain name – It’s crucial to use your own domain name (e.g.

Using a domain name is not free, but it’s not very expensive either. But the return on investment by using a domain for email addresses makes up for it. There are many reasons why you should use your own domain name.

  1. Builds trust and credibility – A professional email address invokes trust in your customers. appears more professional than the generic personal email address. Customers are 9x more likely to choose your business if your email matches your domain name.
  2. Direct impact on brand awareness – Your professional email address will have your business name attached to it. With every email sent, you’re promoting your business.
  3. Business Branding – It’s best to follow a set professional theme across the business. It leaves a good impression on your customers. It shows that you care about your business. You can’t leave your business email address out of it.
  4. Complete Control – Professional Email Address service providers like G-suite, Zoho provides a feature-rich email platform for a small fee. Using either of the services, you could manage your professional Emails better.
  5. Spam-free and organized Email inbox – Your business email address is meant to deal with business emails and nothing more. A clutter-free inbox promotes productivity.
  6. The naming of Professional Email Address – Keep it plain and standard. Choosing a desired personal email address is difficult. It’s not the case with the professional email addresses. Make sure it conveys the purpose it is created for.

For instance, is used to make inquiries. is to handle all the sales related information. is to offer support and solve issues faced by customers.

With a domain name, it’s possible to name the email addresses’ the way we like them to. It’s easy to organize too.

If you’re still not sure what works for you, here are some professional email address ideas and examples.

Professional Email Name Ideas and Examples

Combine your names.

  • First name + last name =
  • First name + middle initial + last name =
  • First initial + last name =
  • First initial + middle name + last name =

Combine your name with your profession, city, or university.


Best Business Email Providers

Depending on your needs, you could choose from the below-listed business email service providers. Having a professional email name for your business is not free, but it pays to secure one at the earliest.

  • G Suite – For as low as $10 per month, your professional email name is sorted. Not only that, but you’re also getting a whole bunch of productivity apps to choose from. Security and management your business deserves.
  • Office 365 – Office 365 is just as good as G-suite. But if your employees rely on Microsoft Office apps to do their work, Office 365 is tailored for you. It’s $15 when charged monthly.
  • GoDaddy – For our budget-conscious entrepreneurs, GoDaddy adds professionalism to your email name for $3.99 per month.
  • Zoho Workplace –  Another budget option to look forward to is Zoho Workplace. It has a FREE FOREVER PLAN which accommodates up to 5 users each entitled to 5GB of email hosting space.

Let your business email work as hard you as do. If you have any questions or ideas to share, feel free to drop it in the comments below.

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